Street Fair 2018
Food Vendor Information

Thank you for your interest in the Fantasy Fest 2018 Street Fair. In 2017 we made a number of changes to how the Street Fair operates with the goal of streamlining operations and encouraging local, especially Duval St., restaurants to participate - We had a great turn out from local and visiting vendors who were all wildly successful! We hope you will join us in creating a diverse, engaging atmosphere for Fantasy Fest vendors and participants.

STREET FAIR 2018 Food Vendor Information

Friday, October 26 & Saturday, October 27, 2018

Friday Street Fair:
Booth Setup: 10 a.m.
Booth Breakdown: Midnight*

Street Fair Official Opening: Noon
Street Fair Official Closing: Midnight*

*Booths in the 200 and 300 blocks may stay open and continue serving until 1am, but must be broken down and off the street by 3am. No exceptions.

Saturday Street Fair:
Booth Setup: 10 a.m.
Booth Breakdown: Midnight*

Street Fair Official Opening: Noon
Street Fair Official Closing: Midnight*

Cost: Varies by location. See maps and price lists.

Deposit: $300 or $1000 refundable deposit REQUIRED by the City of Key West for each purchased vending space. Return of deposit is dependent on vendors following all Street Fair rules and complying with any instructions from Fantasy Fest official staff, City officials and/or police. $500 is due at time of reservation to hold your space, regardless of city deposit amount.

Booth Size: 20 feet wide by 10 feet deep. Vendors may purchase extra wide booths (30 or 40 feet, but may not exceed 10 feet deep (towards the centerline of the street).

In addition to local and visiting food vendors, the Friday Street Fair includes arts and crafts vendors and Fantasy Fest sponsors positioned on eight blocks directly on Duval Street.

The Saturday Street Fair moves to the side streets of Greene, Caroline, Fleming and Southard Streets, with only food vendors and Fantasy Fest sponsors operating before, during and after the Fantasy Fest Parade.

We will arrange booths to create the best possible mix of vendors, so this year vendors can choose their block and indicate if they are willing to pay for a premium corner location – But, the Fantasy Fest Street Fair team will make final location determinations. No vendor will be assigned more than 1 double booth in any block.

*Out-of-town food vendors may not sell or provide alcoholic beverages or other alcoholic items.

Local food vendors may sell alcoholic beverages, provided they can extend or obtain an appropriate liquor license. Responsibility for obtaining or documenting an appropriate license lies entirely with the vendor, and Fantasy Fest will require proof of appropriate license. We will place local restaurants as close to their main locations as possible.

Vendors may be required to participate in sponsor programs regarding soft drink, water and, if applicable, alcohol vending.

Food Vendor Application

Click here to download our
2018 Food Vendor application »

Please feel free to contact the Street Fair team via email with any questions.

Maps

Maps are for reference and planning purposes only.

On the application, please indicate which block you’d like to be in order of preference. You can also let us know if you’d like to be near a particular Duval St. location or landmark, but we cannot assure any specific location. Please do not tell us you’d like to be in the “same spot as last year,” please instead indicate a block.

The 200 and 300 blocks are food vendors. We expect the 100, 400 and 500 blocks to primarily be arts & crafts vendors (with the exception of 400 and 401). The 600 and 700 blocks are mixed food and arts & crafts. Fantasy Fest sponsors may be placed throughout the Street Fair. We will only fill the 800 block if we have suitable demand. We will not assign you a corner (with its applicable premium charge) unless you have asked for one.

Friday Street Fair Map »
Saturday Street Fair Map »

Tips and Reminders

  • Payment of $500 is due with the application. Applications will not be processed without this initial payment. If your application is not accepted, we will not charge your credit card or cash your check. Please make checks payable to Fantasy Fest.
  • Submitting this application constitutes an agreement to abide by all Street Fair rules. The full list of rules will be included in your vendor packet. Your deposit will be forfeited if the rules are not followed.
  • Fantasy Fest is held rain or shine, and booth payment are non-refundable after August 1st, 2018, unless we are able to resell the reserved booth space. No attendance or sales guarantees are implied or offered.
  • There is no early signup this year. Local applications will be accepted starting June 2018, all other food vendors will be accepted beginning June 30, 2018. We will begin assigning booth locations on July 20, 2018.
  • Local Monroe County restaurants ONLY may sell alcohol at the Street Fair, pending participation in Fantasy Fest’s liquor sponsor’s cup promotion, but vendors are solely responsible for extending their existing liquor license or obtaining the appropriate special event liquor license. Vendors who are serving alcohol at their Street Fair booth must display a copy of the appropriate licensure on the booth.
  • Out-of-town vendors may not sell alcohol at the Street Fair.
  • Details to come about soft drink sponsorship and related vendor requirements.
  • Food vendors may be asked to provide a small number of free meal vouchers to Fantasy Fest for official use.
  • The Friday Street Fair will be open until midnight, with the requirement that vendors be packed up and ready to clear the street by 2am. Vendors in blocks 200 and 300 can stay open until 1am (and likely will not be able to pack up and leave prior to 1am), but must be packed and off the street by 3am. Please plan ahead so that equipment is cool enough to pack up. You are responsible for making sure you are ready to exit timely. As always, instructions from the Police, City Officials and Fantasy Fest staff must be complied with.
  • Please plan to come prepared with everything you need to set up, operate, break down and clean up after your booth, including tables, chairs, shade, water, lighting, garbage cans and can liners. We do not provide equipment or power. Please plan to recycle.
  • Receipt of application and initial $500 payment does NOT guarantee vendor space. If booths are sold out, your payment will be returned to you.
  • After your spot has been assigned and paid for, you will receive an information packet. Do not lose this important packet as it will contain important information and vendor IDs. Please review the information prior to arrival and make sure to bring this packet with you to the event.
  • Booths are non-transferable and must be operated by the individuals/company that purchased them. We reserve the right to reject or accept vendors at our sole discretion.

Thank you for your interest in the Fantasy Fest 2018 Street Fair. We are looking forward to working with all of our vendors to make this the best Fantasy Fest Street Fair yet!